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Pre-Application Conferences
Per the Unified Development Ordinance, a Pre-Application Conference (PAC) is an established part of the development process. By attending a PAC, applicants will be able to better gauge the expectations and requirements for a proposed project. In addition, Town staff will be able to better evaluate particularities of a project in relation to applicable standards. While comments received during the PAC are informal and non-binding, they will assist in preparing projects for a formal TRC submittal. These meetings are free of charge.
Pre-Application Conferences are typically scheduled two weeks in advance on either a Tuesday morning or Thursday afternoon. You may schedule your Pre-Application Conference request using the Town of Clayton's Online Meeting Scheduler.
You will need to upload a preliminary sketch or site plan before completing the online request. Attachments should be .pdfs only.
*Please note that Pre-Application Conferences are held remotely via Teams*
What to Expect
Pre-Application Conferences are held remotely using Microsoft Teams. This allows you to meet with Town staff from the convenience of your own work location.
The purpose of the Pre-Application Meeting is to offer applicants an interdepartmental staff review of preliminary or conceptual design applications. These meetings are intended to provide a better understanding of the Town's permitting process and, through early consultation, troubleshoot project issues for potentially complex development proposals.
Meet With
- Development Services
- Economic Development
- Electric
- Engineering
- Fire
- Inspections
- Parks and Recreation
- Planning
- Public Works
- Water Resources
Discuss
- Engineering and Traffic Needs
- Environmental Review
- Fire Safety Requirements
- Issues and Concerns
- Permitting Process
- Project Goals
- Water and Wastewater Connections
Fees
There is no cost to applicants for a Pre-Application Conference with Town staff. However, due to high demand, we highly encourage you to schedule your conference as early in your project phase as possible.
Please remember that comments provided are informal and are not binding. Meetings are not hearings and/or public meetings, and the Town takes no formal action.
Submittal Documents
For application types that include a Site Plan, subdivision, or Concept Plan shall require the applicant to provide a generalized sketch. The generalized sketch should include the following information:
- North Arrow (required)
- Drawn to scale
- Layout of existing and proposed streets (required)
- Proposed lot layout (required)
- Proposed building(s) location
- Proposed parking areas and means of ingress/egress
- Existing environmental conditions (i.e. floodplain/steep slopes/ wetlands/streams etc.)
- Riparian buffers
- Existing public or private easements (required)
- Number of proposed lots or units and/or square footage of nonresidential uses (required)
The attached file should not exceed 1 page for the site plan and 1 page for architectural elevations (if any or provided). If multiple sheets are provided staff may reject the document.
A site plan can be as simple as an aerial image with boxes drawn on it showing your project or as complex as a formal drawing prepared by a professional. The goal is for you to communicate your project in as clear, informative manner as possible, so staff can provide you with the best guidance for your project's success.
Pre-application meetings are only required for certain application types. To learn whether a pre-application meeting is required for your specific application type, please review UDO Section 2.2.1.
Schedule
Pre-Application Conferences are scheduled two weeks in advance, typically on a Tuesday morning or Thursday afternoon. This allows for Town staff to prepare for and review preliminary drawings and concepts that are being proposed.
Contact Us
For questions regarding pre-applications contact a Development Services Coordinator. If you have technical questions prior to your pre-application meeting or have follow-up questions once your meeting has concluded, please feel free to contact specific departments for assistance.
Development Services
- Alicia Thomas, Manager
Email Alicia Thomas
Planning
- Conrad Olmedo, Director
Email Conrad Olmedo
Engineering
- Jonathan Ham, Director
Email Jonathan Ham
Fire Department
- Kevin Stancil, Fire Inspector
Phone: 919-359-9329
Email Kevin Stancil
Public Works
- Tim Robbins, Director
Email Tim Robbins Tim Robbins
Water Resources
- Joshua Baird, Director
Phone: 919-359-1266
Email Joshua Baird - James Blalock, Assistant
Phone: 919-359-1284
Email James Blalock - Brandon Carroll, Utilities Compliance Supervisor
Phone: 919-359-1267
Email Brandon Carroll
Electric
- Ethan Poppe, Project Coordinator
Phone: 919-359-1270
Email Ethan Poppe
Inspections
- Barry Alston, Inspections Director
Email Barry Alston
Economic Development
- Joseph Stallings
Phone: 984-310-7722
Email Joseph Stallings
Parks & Recreation
- Todd Riddick, Parks & Recreation Interim Director
Email Todd Riddick