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Recognition of First Responders, Financial Updates, Student Art Month and More Set for Monday's Work Session

12/14/2017

We hope you will join us Monday, Dec. 18 for the Clayton Town Council work session beginning 6:30 p.m. at The Clayton Center, 111 East Second Street in Downtown Clayton.

At the work session, the Council will set its agenda for the Tuesday, Jan. 2 meeting and take a first look at the matters up for consideration. While the Council isn't scheduled to vote on anything, the work session is used to receive special reports and introductions.

You can view the full agenda packet online here, or click here to download a PDF copy. Here are the highlights:

Recognition of Personnel Involved in House Fire Rescue

The Town Council will recognize the Clayton Fire Department A-shift, Johnston County 911 telecommunicators and Johnston County Emergency Services - EMS Division personnel who responded to a Nov. 27 house fire. The teamwork of these first responders saved the life of a disabled man who had been trapped inside his burning home in the Grovewood subdivision.

It was just before midnight on a Monday, and William Manley and his son, Stephon, were sleeping when a fire sparked in the living room of their single-story home. The family dog woke Stephon up and he called 911, telling dispatchers the house was full of smoke and his disabled father was trapped inside, in his bedroom, unable to walk. Johnston County 911 dispatchers worked to get detailed information from Stephon that could lead firefighters to his father.

When the Clayton Fire Department arrived, Stephon was outside flagging down the fire trucks. Stephon said he tried to get his father out, but couldn't. Five firefighters started to search the house, which by this time had smoke filling the rooms and hallways from the ceiling to the floor. They searched each room until they found William in his bedroom, unable to walk on his own. The firefighters carried him out to a waiting stretcher and the Johnston County Emergency Services crews.

The Town also extends a special thanks to the Cleveland Fire Department Clayton, Wilson's Mills Fire Department and the Clayton Police Department for their mutual aid in this response – everyone backed each other up.

The Manley family hopes to attend Monday's recognition. They may not be able to move back in their home until May and lost many long-held and cherished family possessions, but they are thankful to be alive.

(Credit to Councilman Jason Thompson for the photo.)

Introduction of Town Employees

Fire Chief Lee Barbee will introduce the Council to 10 new part-time firefighters: Ryan Berglund, Nathan Dunne, Jamie Davis, Cody Goff, Wesley Johnson, Dylan Lee, Zachari McFarland, Monica Munoz, Chandler Parrott and Daniel Ward. The new roster of part-timers are filling vacancies and will allow the department to continue meeting 24-hour scheduling needs. Click here to learn more about the new firefighters.

Utility Service Superintendent Byron Poelman will also introduce Utility Maintenance Mechanic Tyler Barbee.

Setting the Jan. 2 Consent Agenda

While the Council does not vote at work sessions, routine and otherwise uncontroversial items may be grouped together onto a Consent Agenda, which the Council approves together in a single vote at the following meeting. Here are the items up for placement on the Jan. 2 Consent Agenda:

Student Art Month in January

At the request of the Woman's Club of Clayton, the Town Council will proclaim January 2018 as "Student Art Month" to help promote and support youth involvement in the arts and all that it adds to our community. 

Each year the Woman's Club teams up with the non-profit Clayton Visual Arts to feature student art in the lobby of The Clayton Center for the month of January.

Local middle and high school students, as well as Woman's Club members, exhibit their work and are entered in the annual Woman's Club Arts Festival competition. Students and clubwomen can win cash prizes and ribbons. First place selections go on to compete at the district and state levels.

We invite the public to view the art and find out who won at a free reception 6-7:30 p.m. Thursday, Jan. 4 at The Clayton Center. Dress is casual, and light refreshments will be served. Everyone is invited, especially children, who can see the artwork of their peers.

Acceptance of Land in Riverwood Athletic Club

The Council will consider accepting a 1.43-acre parcel in Riverwood Athletic Club from Riverwood on the Neuse LLC. The land is located east of the intersection of Payton Drive and Pearson Place. To the east, the land also borders Covered Bridge Road.

The Town of Clayton has desired additional entrances into the Riverwood Athletic Club to improve traffic circulation and public safety. As the development has progressed, additional points of access have been added – including a new entrance to the subdivision from Covered Bridge Road, which will be constructed in 2018 during the first phase of the Walton Farms subdivision development. 

In addition that new entrance, the Town identified a potential new access point from Covered Bridge Road to Payton Drive, which is possible through a piece of land owned by the developer of Riverwood. Town staff approached the developer about the subject parcel and construction of a potential road connection. During discussions the developer indicated that it had no plans for the property and would deed it to the Town for a potential future connection into the subdivision.

The Town may alternatively use the land for other infrastructure to serve the surrounding area.

Archer Lodge Fire Contract for Riverwood Athletic Club

The Town will consider an updated service agreement for the Archer Lodge Fire Department (ALFD)  to provide fire service to Riverwood Athletic Club and the surrounding area. (Here are exhibits A, B and C of the agreement.)

The Town first contracted with ALFD in 2000. At the time, Riverwood did not connect to Clayton, and much of the new neighborhood fell outside the Clayton Fire Department’s five-mile response area. ALFD had been protecting the land before its development, and the Town reached an agreement for ALFD to continue providing fire service to the entire Riverwood area. Over the years, the agreement has benefited both the Town and ALFD.

With the upcoming Walton Farm expansion of Riverwood Athletic Club – which will connect the neighborhood to Covered Bridge Road just north of the intersection with Loop Road – as well as a potential entrance onto Payton Drive from Covered Bridge Road, CFD will have shorter routes to access Riverwood. The new entrances would place much of the neighborhood inside CFD’s five-mile response area. Accordingly, the Clayton Fire Department could take over some of the area currently served by ALFD. Funds the Town of Clayton previously paid to ALFD for fire service could, instead, be invested in the Clayton Fire Department.

The Town’s contract with ALFD is due for renewal on January 1, 2018. The current contract requires Clayton give ALFD one year’s notice before changing the Service Agreement. The proposed Service Agreement would take effect January 1, 2018 and extend our agreement at the current rate for one year. On January 1, 2019, the new agreement would allow the Town of Clayton to reduce the service area that ALFD is paid to cover, provided one or more new entrances to RWAC have been completed.

Funding Request for Sewer Main to Serve East Clayton Industrial Area

Town staff seeks to allocate $200,000 from the Water/Sewer Enterprise Fund to secure bids and begin work on a large sewer main project that will serve the East Clayton Industrial Area. Municipalities across the country use enterprise funds to better segment portions of their budget to prevent crossover of funds from the town’s general budget. In this case, the enterprise fund is made up of fees collected from both residential and commercial water/sewer fees and is earmarked for water/sewer related projects. 

The Town of Clayton, Johnston County and Danish pharmaceutical company Novo Nordisk are working together to construct a regional wastewater pretreatment facility on Powhatan Road (see annexation public hearing referenced below). The Town of Clayton will eventually operate the plant as a public facility in order to attract and retain new and expanding pharmaceutical businesses. In order to facilitate the construction of that plant in early 2018, the town needs to relocate about 700 feet of existing sewer main. This fund allocation would allow the town to complete that relocation and begin planning the future phases of those sewer improvements. 

Library Advisory Board Appointment

The Council will consider the appointment of Natasha Ellis-Smith to fill a vacant seat on the Library Advisory Board. Ellis-Smith lives in the Amelia Village apartments, according to her application, and has community leadership experience with the Zeta Phi Beta Sorority and the March of Dimes. She works as an IT analyst for Duke University/Due Technology Health Systems.

Fiscal Year 2016-17 Audit Report Presentation

Ken Anderson of Anderson Smith & Wike PLLC will deliver the annual independent audit of the Town's finances for the fiscal year that ended June 30, 2016. The bottom line: Clayton received a clean audit.

Also, Finance Director Robert McKie will give the Council a report on how the previous fiscal year's books matched up against Council-adopted policies and key growth rates.

Click here to view the slides from McKie's presentation.

Setting Jan. 2 Public Hearings

The Town Council will take a first look at the following items and consider scheduling public hearings for them on the Tuesday, Jan. 2 agenda:

Annexation of Town-Owned Property on Powhatan Road

The Town of Clayton is seeking to annex 22.03 acres it owns at 3728 Powhatan Road. That's located on the west side of Powhatan Road just south of the NCRR railroad tracks.

The land comprises three parcels, which the Town has worked with the YMCA, Novo Nordisk and Johnston County to combine to house a future Regional Wastewater Pretreatment Facility.

This collaboration included property swaps between the Town of Clayton and the YMCA, which will ultimately relocate the YMCA to Amelia Church Road, and land donations from Novo and Johnston County.  Now that the land transfers have occurred, the Town has combined these properties into one property in preparation for the construction of the new facility. The next step is to annex the property into the Town.

Need More Info?

If you have any questions about the agenda or any other Town-related issues, please feel free to email Public Information Officer Stacy Beard or call her at 919-358-0348. You may also email Assistant Public Information Officer John Hamlin or call him at 919-480-0170.

Have a great weekend, and we hope to see you at the meeting.

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