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Horne Square Kiosk, New Employee Introductions and Award for Finance Department set for Monday's Council Work Session

06/16/2017

We hope you will join us Monday, June 19 for the Clayton Town Council work session beginning 6:30 p.m. at The Clayton Center, 111 East Second Street in Downtown Clayton.

At the work session, the Council will set its agenda for the July 17 meeting and take a first look at the matters up for consideration. The Council general refrains from taking action at work sessions. However, Monday is the last time the Council is scheduled to meet before the 2016-17 fiscal year ends on June 30, so the Council will vote on a few time-sensitive matters. The Council will also receive special reports and introductions.

You can view the full agenda packet online here, or click here to download a PDF copy. Here are the highlights:

Horne Square Information Kiosk

The Town Council will review the design for an information kiosk that would be installed at Horne Square in Downtown Clayton.

The steel kiosk would be 8-feet tall and feature a map of Downtown Clayton and information about nearby attractions, businesses and other points of interest. The Art Company designed the kiosk and has quoted the Town $8,500 for construction and installation.

On Monday, the Council will review the design and vote on approval of the purchase.

Introducing New Town Employees

The Town Council will meet the Town's three newest hires: inspector David Creech in the Engineering Department; administrative support specialist Meridith Mumford in the Police Department; and administrative support specialist Brittany Parks in the Planning Department.

Finance Department Wins Top Award for 16th-Straight Year

We’ve done it again! Clayton's Finance Department has won the industry's highest award for the 16th year in a row!

The Town's Comprehensive Annual Financial Report (CAFR) for last fiscal year has been awarded a "Certificate of Achievement for Excellence in Financial Reporting" by the Government Finance Officers Association of the United States (GFOA). It's the organization's top honor, and its the highest form of recognition in the area of governmental accounting and financial reporting.

Clayton Finance Director Robert McKie has helped Clayton take home the award for eight-straight years – which ties him with Deputy Town Manager Nancy Medlin, who also won the award eight years in a row when she served as finance director.

Setting July 17 Public Hearings

The Town Council will take a first look at the following items and consider scheduling public hearings for them on the July 17 agenda:

Walton Farm: 310-Unit Expansion at Riverwood Athletic Club

Adams & Hodge Engineering seeks rezoning and subdivision approval to develop 190 houses and 120 apartment units on 51.63 acres located at 3131 Covered Bridge Road – just north of the intersection of Covered Bridge and Loop Roads. FSC Ranch LLC owns the land. The site plan lists Fred Smith Co. as the developer.

The new development would have a main entrance on Covered Bridge Road, and connect to the rest of Riverwood Athletic Club to the north via Ravens Ridge. The apartments would be located in four buildings, which would be similar to the apartments located along Athletic Club Boulevard. They would have a maximum height of 44.5 feet.

The development would include a clubhouse and three small parks with walking trails, fire pits, grills and gazebos. Residents would also have access to the existing Riverwood Athletic Club amenities. The development would have 299 parking spaces.

The applicant is also requesting the land be rezoned to Planned Development Residential (PD-R) from Residential Estate (R-E) and Residential-8 (R-8). The smallest lots for houses would be 3,148 square feet, or just under 1/14th of an acre.

Ramey Kemp & Associates prepared the Traffic Impact Analysis and determined the development would create 2,660 trips each weekday, including 206 during morning rush hour and 274 during the evening rush. The study recommended road features and improvements to deal with the traffic, including the addition of 150-foot left turn lane south of the entrance on Covered Bridge Road. The N.C. Department of Transportation also reviewed the plans and recommended a 150-foot right turn lane north of the entrance on Covered Bridge Road, along with a three-lane section with a two-way left turn lane on Covered Bridge Road from the Loop Road intersection to the neighborhood's entrance.

On May 22, the Planning Board reviewed each request and recommended approval of the rezoning. The Board recommended approval of the site plan with 15 conditions, which are listed on pages 6-7 of the staff report.

Changes to Downtown Overlay District

Town staff proposes an "extensive and novel re-imagining of the Downtown Overlay District," which currently only restricts certain signage and promotional banners in Downtown Clayton.

The proposed update would cover much more, including permitted uses, sign regulations, development standards, district character and architecture, and development incentives and disincentives. Click here to check out the proposed ordinance.

The Planning Board and Clayton Downtown Development Association each reviewed the proposal and recommended it for approval.

Zoning Overlay Map Update

The Council will look review the re-adoption and staff-proposed boundary changes to the Town's four overlay districts: Thoroughfare Overlay District; Scenic Highway Overlay District; Watershed Overlay District; and Downtown Overlay District.

The majority of proposed boundary changes would extend overlay districts into land annexed since Clayton last changed its maps. For the Downtown Overlay District, staff proposes realigning the boundary to better serve the intent of proposed changes to the district, which are also on the agenda.

The Planning Board and Clayton Downtown Development Association each reviewed the proposal and recommended it for approval.

Budget Adjustments for End Of Fiscal Year

Finance Director Robert McKie will present routine, year-end budget amendments to close out the General Fund, Water & Sewer Fund and Electric Fund, as well as to allocate the salary reserve to account for merit pay raises. McKie will also present ordinances to establish capital project budgets for the East Clayton Industrial Area Lift Station and Rollingwood Gravity Sewer Extension projects.

Unusual for a work session, the Council will vote on each of these matters Monday.

Need More Info?

If you have any questions about the agenda or any other Town-related issues, please feel free to email Public Information Officer Stacy Beard or call her at 919-358-0348. You may also email Assistant Public Information Officer John Hamlin or call him at 919-480-0170.

Have a great weekend, and we hope to see you Monday night.

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