Welcome the Town of Clayton, North Carolina

Tuesday's Council Meeting: Weigh-In on the Budget, Celebrate One of Clayton's Oldest Groups & Glimpse the Future of the Fire Department

01/12/2018

We hope you will join us Tuesday, January 16, 2018, following the Martin Luther King Jr. holiday, for the Clayton Town Council work session beginning 6:30 p.m. at in the Council Chambers of Town Hall/The Clayton Center, 111 East Second Street in Downtown Clayton.

At the work session, the Council will set its agenda for the Monday, February 5 meeting and take a first look at the matters up for consideration. While the Council isn't scheduled to vote on anything, the work session is used to receive special reports and introductions.

You can view the full agenda packet online here, or click here to download a PDF copy. Here are the highlights:

Share Your Input on the Town's 2018-2019 Budget Priorities 

As Town staff begins work on the 2018-19 budget, Town Manager Adam Lindsay would like to give the public a chance to share its thoughts on how Clayton should prioritize spending. The Town has always given the public a chance to weigh-in before approving the budget, but beginning with last year's budget, Lindsay opened the floor for comments at both the beginning AND the end of the process. The budget runs from July 1, 2018 to June 30, 2019. The public will have another chance to comment once the proposed budget draft is available, usually in late May or early April. 

Celebrating a Century of Community Work 

The Woman’s Club of Clayton is a non-profit organization made up of professional women who share a common goal: to work together to improve our local community, socially, physically, culturally, and educationally. They were first organized under the name "The Twentieth Century Mother’s Club" in 1918 with 18 members. This year they celebrate 100 years! 

Some have argued Hocutt-Ellington Memorial Library and The Clayton Center might not exist had it not been for the advocates in the Woman's Club of Clayton who rallied the community to build and restore these municipal buildings. The active club hosts an annual Taste of Carolina culinary event (a showcase of local restaurants), a yearly joint student art exhibit and competition with Clayton Visual Arts, and a new annual plant sale to support the Johnston County Master Gardeners. They also organize beautification, literacy and various other health and community related efforts. The Mayor & Council will consider the request from Woman's Club of Clayton President Betsy Grannis for a proclamation honoring 100 years of service.

Impact of Growth on the Clayton Fire Department

The Town of Clayton contracted with Volunteer Firemen’s Insurance Services - Education, Training and Consulting Group (VFIS ETC) to conduct a study of the services provided by the Clayton Fire Department to ensure the Town is meeting current needs and inform how we will need to adapt for future community growth to continue our high standard of services. 

The Clayton Fire Department provides services to the Town of Clayton, but also to the Claytex Fire District, which includes the East Clayton Industrial Zone just east of town limits. Both areas have seen steady population and business growth in recent years. The total population in the response districts is in excess of 46,000 and increases with each day.  

Fire Chief Lee Barbee will present to Town Council an overview of our current fire services and Chief Dennis Rubin will present the findings and recommendations of the study so the Town can continue to provide equal and premier services in our response areas. Those recommendations will include needs for new equipment, personnel, fire stations and service area adjustments.
 

New Signs to Welcome Public into Clayton Town Limits 

The Town of Clayton is not only growing in population, but also in size as land owners request annexation into Town limits. Signage approved by the North Carolina Department of Transportation helps us welcome people as they drive into Town and serves as a visual reminder of where important services like electricity or town police begin. Working collaboratively, Public Works, Engineering, Planning and Public Information Office staff worked together on a plan to install branded town limit signs in strategic locations at our entryways. In order to begin this process, NCDOT has stated that it requires a resolution in support of the signs and locations. Once their approval is received, Town staff can move forward with adding these new welcome/town limit signs. Council will be requested to approve the resolution at the on their Consent Agenda during the regular Town Council meeting on Feb 5th.  

Setting Public Hearings & the Consent Agenda for the February 5 Town Council Meeting

While the Council does not vote at work sessions, it sets upcoming public hearings and hears routine and otherwise uncontroversial items that may be grouped together onto a Consent Agenda, which the Council approves together in a single vote at the following meeting. Here are the items up for Public Hearings or placement on the Consent Agenda for the February 5 Council meeting at 6:30 p.m.:

New 17-Lot Subdivision Requested near US70 Bypass: Coopers Meadow

Dalton Engineering is requesting approval of a major subdivision plan on behalf of Cooper Branch LLC and Vast Real Estate and Development. The plan is to build 17 single family homes on 11.91 acres just south of the 70 Bypass and just north of the intersection of of Cooper Branch Road and Wildberry Court. The 17-lots are located outside of Clayton town limits in the Town’s extra-territorial jurisdiction or ETJ. They would be served by Johnston County public water and private septic tanks. An existing cemetery will be incorporated into one of the lots. The developer is seeking waivers to have to provide sidewalks and curbs/gutters along the streets because the roads are intended to be dedicated to NCDOT and the Town generally does not maintain sidewalks that are not within the town limits. The Planning Board voted to recommend the Town Council approve this preliminary plat.  Town Council will set a public hearing on the request for the February 5 Town Council meeting at 6:30 p.m. 

New Townhome Development Proposed next to Legend Park 

This is a request from Adams Hodge Engineering and Sam's Branch LLC of Clayton for a special use permit and preliminary plat approval to develop 64 townhome units on 7 acres of land off City Road right next to Clayton Parks & Recreation's Legend Park. This proposal includes 9 buildings, with each unit on its own lot and no main clubhouse. The property is actually located on both sides of City Road. The portion located on the western side of City Road will not have any townhomes on it. Instead, it will be utilized as passive open space with Phase 3 of Sam's Branch Greenway eventually being  located on it. This land is needed for this proposal to meet the minimum open space requirements for the subdivision.

Residents will access the townhomes on a proposed paved street off City Road that will also serve as the entrance to Legend Park. Currently Legend Park has an unpaved, gravel entrance. The public can turn onto the street, then turn right into the townhome complex or turn left into Legend Park.

The townhomes are designed in a square with the center containing passive open space, mail kiosks, and dumpsters for the development. They are proposing 160 parking spaces, more than the 144 parking spaces required for a complex this size. The Planning Board has recommended approval by the Town Council. A public hearing would be set for February 5 in Council Chambers at 6:30 p.m.

New Engineering & Planning Department Fees Requested

Development in Clayton has increased significantly in recent years, with nearly 600 building permits issued in 2017 and numerous subdivisions and multi-billion dollar industrial projects being undertaken as well. Greater time and expertise demands are being placed on Town of Clayton Engineering, Inspections, Planning and Public Safety staff, who work hard to meet the expectations of developers for timely and quality reviews, inspections and approvals of their applications and projects. At the same time, the Town must ensure those engineered plans, construction specifications, infrastructure and completed projects are meeting town ordinances and zoning code for the community’s long-term interest. Much of that infrastructure, be it streets or utilities, will eventually be owned, operated, and maintained by the Town and taxpayers, so it’s critical our staff certify all projects meet our standards for acceptance, safety and future use.

Recently Town management has spent substantial time re-working the development process to find efficiencies and improvements. Part of that process was examining other similarly fast-growing communities in the area. Staff found that while the Town of Clayton does not currently charge any fees for the significant and time-consuming reviews, on-site inspections and approvals, many neighboring municipalities are utilizing fees to help those communities recapture some of the costs associated with this considerable staff time and expertise. For example the growing towns of Apex, Holly Springs, and Fuquay-Varina all charge $500 for review of subdivision plans, plus additional fees for every lot. By comparison, the Town of Clayton charges $0. Town staff are proposing new fees be enacted for reviewing, inspecting and approving construction associated with developing land. Staff recommends that these fees could be used in part for hiring professional services to assist in workload management, not only increasing the efficiency of staff, but streamlining the process for developers and contractors. Council is being asked to consider these new fees and would possibly take action at the earliest at the February 5 Town Council meeting at 6:30 p.m.

Re-Zoning for Regional Wastewater PreTreatment Facility 

The Town of Clayton, Johnston County and Danish pharmaceutical company Novo Nordisk are working together to construct a regional wastewater pretreatment facility on Powhatan Road. The Town will eventually operate the plant as a public facility in order to attract and retain new and expanding pharmaceutical businesses in the East Clayton Industrial Area. The Town purchased three separate parcels of land to combine for this project and that land was just annexed into the Town of Clayton. Most of it was already zoned Industrial Light (I-1), however, one parcel, a .45 acre portion of the total 22 acres, was zoned Residential-Estate (R-E). The Town is now requesting to rezone this portion in order to create consistency with the remainder of the property and the zoning of the surrounding adjacent properties. The land is sandwiched between Grifols and Novo Nordisk, both industrially-zoned properties so this zoning is consistent with surrounding properties. The Council is being asked to set a public hearing for February 5 in Council Chambers at 6:30 p.m. The next step in this project is a major site plan application (2017-190-SP) which goes to the Planning Board on January 22, 2018. 

Need More Info?

If you have any questions about the agenda or any other Town-related issues, please feel free to email Public Information Officer Stacy Beard or call her at 919-358-0348. You may also email Assistant Public Information Officer John Hamlin or call him at 919-480-0170.

Have a great rest of your weekend and Martin Luther King Jr. holiday on Monday. Please note: all Town facilities are closed on Monday, however, All Star Waste will be running all garbage, recycling and yard waste routes as usual for the week. Town crews will NOT run the loose leaf suction truck on Monday, but will resume regular routes on Tuesday. We hope to see you Tuesday at the Council meeting. 

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