Welcome the Town of Clayton, North Carolina

Firefighter Recognition, Special Events Policies, Engineering Fees and More on Monday's Agenda


We hope you will join us 6 p.m. Monday, March 19 for the Clayton Town Council meeting at The Clayton Center, 111 East Second Street in Downtown Clayton.

Note the meeting starts at 6 p.m. In February, the Council voted to begin meeting a half an hour. The change puts Council meetings in line with other Town board meetings, which all start at 6 p.m.

You can view the full agenda packet online here, or click here to download a PDF copy. Here are the highlights:

Advanced Firefighter Certifications

The Town Council will recognize Clayton Firefighter Garrett Lane for earning the Advanced Firefighter Certificate from the North Carolina State Firefighter’s Association. This certificate is highest award a North Carolina firefighter can achieve and has been earned by only about 1 percent of North Carolina’s more than 50,000 firefighters. This prestigious statewide recognition is a nod to Garrett Lane’s education, significant professional training and on-the-job experience, logging 1,802 hours of training. 

Originally from Upstate New York, Lane moved to Clayton at the age of 15. He began his fire career with the Clayton Fire Department about 11 years ago. For the past 5 years, he has also served the Cary Fire Department. He holds the rank of Engineer and specialized in technical rope rescue, confined space/trench rescues. He’s also a certified driver/operator and Level 2 instructor.  By the end of May, Lane will add technical vehicle rescue and driver operator aerials specializations. He will also have earned his Associates degree with Honors from Coastal Carolina Community College in Fire Protection Technology.

Lane wanted to share this photo with Town Council. “I keep this same picture inside my fire helmet for Clayton & Cary,” said Lane. “It's my reminder of why I do what I do. I would not be able to have this career or earn these certifications without the support of my wife and kids.”

Introduction of Promoted Police Sergeant & Clayton Center Employee

Police Chief Blair Myhand will present Sergeant Brian Temple, who was recently promoted and has served Clayton for more than 17 years. Temple was named the 2013 Clayton Police Department Officer of the Year.

Clayton Center Director Scotty Henley will introduce the Council to Justin Doan, who has been hired as a conference center support specialist.

Review of Special Events Costs & Town Sponsorship

The Town of Clayton prides itself on being “A Premier Community for Active Families,” and Town Council has set a goal for the past decade of creating an “alive” Downtown.  Special events, such as the Town’s annual July 4th celebration or the Clayton Chamber of Commerce’s Harvest Festival, play an integral role in achieving that goal, living up to our tagline, improving the quality of life for residents, building a sense of community, showcasing local and regional talent, enriching cultural opportunities, drawing first-time visitors and contributing to Clayton’s local economy. But as the Town continues to grow, the cost and demand on Town resources for these events have grown as well. To help quantify those costs and demands, staff compiled the amount of public resources expended for each of the existing special events hosted by the Town, community organizations or in partnership. They’ve also spent time working to streamline and improve the special event policy and approval process. 

Town staff compiled a spreadsheet that shows the significant staff time that goes into ensuring each event held in the Town of Clayton is a safe, quality event. Special events are a complicated balance of creating fun, diverse and engaging activities for the public, and guarding against possible negative impacts on residents and businesses AND the expenditure of excessive public resources and tax dollars.

To complete the revisions to the Special Event policy, process, and any required Town ordinance changes, staff is seeking guidance from Town Council on two matters: the number of events the Town should co-sponsor (meaning Town resources, such as police officers, street barricades, etc…, are provided at no cost); and the acceptable level of taxpayer expenditure on such resources. Based on this review of existing event costs, it is staff’s recommendation that Town Council agree to cap Town-sponsored events at existing funding levels and offer sponsorship to only the following legacy community events: Clayton Harvest Festival, Clayton Christmas Parade, and Clayton High School Homecoming parade. Staff has had several conversations with event organizers and invited them to attend Monday's meeting to hear the discussion.

New Engineering & Planning Fees

Development in Clayton has increased significantly in recent years, with nearly 600 building permits issued in 2017 and numerous subdivisions and multi-billion dollar industrial projects being undertaken as well. Greater time and expertise demands are being placed on Town of Clayton Engineering, Inspections, Planning and Public Safety staff, who work hard to meet the expectations of developers for timely and quality reviews, inspections and approvals of their applications and projects. At the same time, the Town must ensure those engineered plans, construction specifications, infrastructure and completed projects are meeting town ordinances and zoning code for the community’s long-term interest. Much of that infrastructure, be it streets or utilities, will eventually be owned, operated, and maintained by the Town and taxpayers, so it’s critical our staff certify all projects meet our standards for acceptance, safety and future use.

Recently Town management has spent substantial time re-working the development process to find efficiencies and improvements. Part of that process was examining other similarly fast-growing communities in the area. Staff found that while the Town of Clayton does not currently charge any fees for the significant and time-consuming reviews, on-site inspections and approvals, many neighboring municipalities are utilizing fees to help those communities recapture some of the costs associated with this considerable staff time and expertise. For example the growing towns of Apex, Holly Springs, and Fuquay-Varina all charge $500 for review of subdivision plans, plus additional fees for every lot. By comparison, the Town of Clayton charges $0. Town staff are proposing new fees be enacted for reviewing, inspecting and approving construction associated with developing land. Staff recommends that these fees could be used in part for hiring professional services to assist in workload management, not only increasing the efficiency of staff, but streamlining the process for developers and contractors.

Staff presented the fees at the Jan. 16 work session, and the Town Council directed staff to review the proposed fees with stakeholders of the development community prior to approval. As a result, the proposed fees were discussed at the Feb. 16 Developer’s Breakfast, where Town staff presented changes to the development process, which included a discussion of these fees. As part of the programming, staff discussed the proposal currently in front of Town Council and the justification for the fees. Follow-up conversations with several of the stakeholders in attendance indicated that the fees associated with the services provided by the Engineering function of the Town were not uncommon, and that the rates proposed were reasonable.

Additionally, as a result of Town Council discussion, the comprehensive list of fees has been updated to consolidate all fees associated with the Engineering function to help developers more easily see the costs associated with their proposed developments.

Setting April 2 Public Hearings

The Town Council will take a first look at the following items and consider scheduling public hearings for them on the Monday, April 2 agenda:

Sunbelt Rental: Rezoning Near Intersection of U.S. 70 & U.S. 70 Business

Moffat Properties Inc. seeks rezoning to B-3 Highway Business from B-2 Neighborhood Business of 23.4 acres located at 7635 U.S. 70 Business, which is just north of the U.S. 70 Bypass. Owned by CMH Homes Inc., the site previously housed Clayton Homes, which sold modular and manufactured houses.

Staff supports the rezoning because B-3 is consistent with the Town's Future Land Use Map, which identifies the area for Employment Center development. Separately, the applicant has submitted requests for a special-use permit to allow vehicle sales and rental on the land and a major site plan to construct an equipment rental yard and associated offices.

The applicant also seeks to have the land removed from the Town's Scenic Highway Overlay District. Staff opposes that request in its report:

"The Scenic Highway Overlay District (SHO) further restricts uses and development within half a mile of the interchange of US Hwy 70 Bus. and US Hwy 70 Bypass (see §155.204(C) Table 2-8, below). The purpose of the SHO is to 'encourage the development of specific uses at SHO interchanges, evoking a sense of arrival at a significant urban destination.' The applicant seeks to remove the property from the SHO because Vehicle Rental and Sales is not a permitted use within the SHO. The applicant has also submitted a Major Site Plan (running concurrently) for an equipment rental facility, which would utilize outdoor equipment storage, similar to several sites in the vicinity, the most visible of which may be the Herc Rental site (formerly Hertz) on the corner of US Hwy 70 Bus. and Powhatan Road. If the SHO is not removed from the subject property, then the associated special-use permit and major site plan are not viable even if the property is successfully rezoned from B-2 to B-3. …

"This rezoning to B-3 would not affect the provisions of the SHO (Scenic Highway Overlay) or the TOD (Thoroughfare Overlay District). The removal of the property from the SHO would create an irregular border in the SHO interchange area, and staff is not comfortable recommending this at this point in time. The SHO was created at a time when US Hwy 70 bypass was fairly new. The Bypass currently functions as an access-restricted highway, and has been identified as a future interstate by the state and federal government. This designation may alter the restrictions that can be placed by local governments on the future interstates (such as signage restrictions), but it will not alter restrictions regarding the uses of adjacent lands regulated by the Town’s zoning jurisdiction. The interchange will likely still function as a gateway into the Town, and the additional use regulation of an overlay district may still be desired. Removing one property will be contrary to the intent of the SHO and will have the potential to reduce its effectiveness and potentially cause its piecemeal demise.

"In the opinion of staff, the applicant has not sufficiently provided evidence that the removal of the SHO from the subject property would be consistent with the spirit of the overlay itself (Approval criteria #1, per §155.704(J)(1)). The stated purpose of the SHO interchange is to facilitate the establishment of uses at the gateway entrances into town that will be conducive to the creation of a sense of arrival at a significant urban destination. Additionally, the associated site plan and special use permit for an outdoor equipment storage and rental facility would seem not to improve the balance of uses (Approval criteria #3, per §155.704(J)(3)), but rather to reinforce a local industry cluster agglomeration (i.e. – equipment sales and rental).

"Therefore, staff recommends a comprehensive examination of the effectiveness of the SHO and that any changes to the SHO boundary or its regulations be considered holistically and not piecemeal. This may be especially relevant given the recent designation of the corridor as a future interstate. If modifications are intended to the SHO, staff recommends that these potential changes be brought to the attention of Council as an amendment to the SHO boundary and/or its regulating text in §155.204 "Overlay Districts'"

On Feb. 26, the Planning Board reviewed the request and recommended the Council rezone the land and remove it from the Scenic Highway Overlay District (in contrast to staff's recommendation.)

Parkview: Adding 17 Lots to 330 Lot Subdivision in Development

Adams & Hodge seeks rezoning and modification of a preliminary plat to add 17 single-family lots on 2.06 acres to the previously-approved 330-lot, 83.1-acre Parkview subdivision. Parkview is currently being developed west of City Road, across from Legend Park.

Located just off West Stallings Street along Liberty Lane, the new land would be rezoned to PD-R Planned Development Residential from a mixture of PD-R and R-10 Residential-10.

The site plan identifies the new lots as phases 16 and 17 of the planned Parkview development.

The Planning Board reviewed the rezoning and preliminary plat modification on Feb. 26 and recommended the Council approve each request.

Annexation of Glenhaven Phase Four

Glenwood Homes LLC has requested the Town annex 8.85 acres to begin Phase 4 of its Glenhaven subdivision, an already established neighborhood of single family homes off Barber Mill Road. Earlier phases of the Glenhaven neighborhood, also known as the Village of Glenhaven, were annexed back in 1997 and again in 2006. Preliminary subdivision plans originally submitted to the Town called for a proposed 16 single-family homes to be built in Phase 4. 

Annexation of Powhatan Warehouse

Franklin Clayton Associates LLC has requested the Town annex 0.35 acres it owns near the corner of U.S. 70 Business and Powhatan Road, east of Baker Thermal. On Oct. 23, the Planning Board approved a site plan for the company to develop a 20,000-square-foot warehouse on the property, and the Board required the company request annexation as a condition of approval.

Library Board Appointment

The Council will consider appointing Paul Taperek to fill a vacant seat on the Library Board of Trustees. Taperek is retired and has experience writing grants for books within a public school system, according to his application. A 25-year resident of the Clayton area, Taperek lives in the Town's extraterritorial jurisdiction in the Oxford Hills neighborhood.

The Council will consider placing the appointment on the April 2 Consent Agenda for approval. Taperek's term would run April 3 through Dec. 31, 2018.

Need More Info?

If you have any questions about the agenda or any other Town-related issues, please feel free to email Public Information Officer Stacy Beard or call her at 919-358-0348. You may also email Assistant Public Information Officer John Hamlin or call him at 919-480-0170.

Have a great weekend, and we hope to see you at the meeting.

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