COVID-19 UPDATE: Due to Covid-19 Town Hall is currently closed to the public. All pre-application meetings will be held virtually until further notice.  

Click on the Pre-application Scheduler to book your meeting today! 
 

Before submitting a Project Planning application to the Town for development review, each applicant shall participate in a pre-application meeting with the Town to discuss the procedures, standards, and regulations required for development approval in accordance with the Unified Development Code. Unless waived by the Planning Director, a pre-application meeting is required for the following application types:

1.    Rezoning
2.    Site Plan
3.    Subdivision
4.    Variance
5.    Conditional Zoning w/Master Plan
6.    Special Use Permit
 

WHAT TO EXPECT

The purpose of the Pre-Application Meeting is to offer applicants an interdepartmental staff review of preliminary or conceptual design applications. These meetings are intended to provide a better understanding of the Town’s permitting process and, through early consultation, troubleshoot project issues for potentially complex development proposals. The Development Services Coordinator serves as the lead for facilitating the Pre-
Application Meeting. Additional discussions after the Pre-application Meeting may involve all or a select number of staff to support progress toward submitting a complete application.

FEES

Pre-application meetings are currently available to applicants at no cost. Comments received at this meeting are informal and are not binding. Pre-application meetings are not considered a public meeting and/or hearing; the Town takes no formal action.

PRE-APPLICATION SUBMITTAL REQUIREMENTS

The following item is required for a complete application and is due at the time of submittal:

• Site Plan – Must show all buildings and dimensions, driveways, access points (if application is for a development), and setbacks. 

* Please note that staff will only provide feedback for the site plan/preliminary sketch submitted with the application. Applicants are no longer allowed to submit changes to the site design for staff review once the pre-application meeting has been confirmed as scheduled.

SCHEDULE

Pre-application meetings are scheduled for the 1st, 2nd, and 3rd Wednesdays of each month. Each meeting is held during a 30 minute time slot between 1:30 and 4:00 pm. Pre-application meetings must be scheduled at least one week in advance. You’ll receive a confirmation for the time and date of your pre-application meeting following the submittal of your completed online application. Applicants will also receive an email from staff on the Friday prior to their scheduled meeting that will contain login details for the virtual meeting. 

Meet With

•    Planning
•    Engineering
•    Fire
•    Public Works
•    Inspections
•    Water + Sewer
•    Economic Development
•    Electric
•    Parks + Recreation

Discuss

•    Project Goals
•    Permitting Process
•    Issues + Concerns
•    Environmental Review
•    Fire Safety Requirements
•    Engineering + Traffic Needs
•    Water + Wastewater Connections

CONTACT US

For questions regarding pre-applications contact Lori Bryant, Development Services Coordinator at 919.359.9337 or at Lbryant@townofclaytonnc.org. If you have technical questions prior to your pre-application meeting or have follow-up questions once your meeting has concluded, please feel free to contact specific departments for assistance. 

Planning Department
Richard Hails, Senior Planning Manager, (919) 359-9364
Jeff Caines, Planner, (919) 359-9335

Ben Paynter, Planner, (919)359-9350

Stormwater Department 
Susan Locklear, Stormwater Engineer, (919) 359-9356

Engineering Department
Joshua Baird, Town Engineer, (919) 359-1288
Andy Simerman, Construction Project Manager, (919) 359-9392
Chris Rowland, Construction Project Manager, (919) 359-1272

Fire Department
Tony Atkinson, Fire Marshal, (919) 359-9362
Kevin Stancil, Fire Inspector, (919) 359-9329

Public Works
Blake Mills, Asst. Public Works/Utilities Director, (919) 359-1265

Water & Sewer Department
Brandon Carroll, Utilities Compliance Technician, (919) 359-1267
Byron Poelman, Distribution & Collection System Manager, (919) 359-1266
James Blalock, Utility Maintenance Supervisor, (919) 359-1284

Electric Department
Ethan Poppe, Electric Energy Services Technician, (919) 359-1270

Inspections Department 
Robert Yarborough, Building Codes Enforcement Supervisor, (919) 359-9352

Economic Development
Patrick Pierce, Economic Development & Community Development Director, (919) 359-9347

Parks and Recreation
Matt Lorion, Recreation Program Supervisor, (919) 359-9377