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RFP's, RFQ's, and RFB's

The Town of Clayton is always looking to work with great people!  Consistent with the Town of Clayton Purchasing Policy and NC General Statutes 143-129, we often seek bids (formal or informal), proposals, or statements of qualification for pending projects and purchases. Here you'll find some of the major Town projects we're exploring, working on, or have already recently completed.  Check out the list and if you're a qualified company, send us your proposal...we look forward to working with you!


  • Advanced Water & Electric Metering Replacement Project: The Town of Clayton is seeking proposals from qualified vendors  experienced in the supply and installation of water meters for measuring potable water usage and electric meters for measuring electric energy usage. The Prospective Bidder shall supply and install all the hardware and software that together comprise the proposed Advanced Metering Infrastructure (“AMI”) system, and in the network configuration, and operations training of a fixed base water and electric meter reading system which is to be purchased and operated by the Town of Clayton. It is anticipated that the scope of the work should be completed, and the project closed out within 24 months from receipt of Notice to Proceed from the Town. This document is a technology Request for Proposals (RFPs) consistent with N.C. G.S. 143-135.9 and award shall be made according to statute for best value. Award of the project is subject to approval of funding by the Town Council of the Town of Clayton. 

    Intent to Proposal Notice Due: Monday, October 22, 2018 (Mandatory written notice of intent to propose should be submitted electronically to by 5pm EST) Town System Inspection Day (Optional): 10 a.m. EST on Tuesday, October 30, 2018 (All system inspections will be coordinated through MeterSYS; please email with your intention to participate) Proposer Questions Accepted Until: 5 p.m. EST on Thursday, November 1, 2018; Proposal Due Date and Time: 3 p.m. EST on Tuesday, November 20, 2018. Proposals shall be clearly marked "Town of Clayton Advanced Meter Infrastructure RFP Response" on all envelopes and boxes, along with the company name, date, and time proposal is due. Proposals must be submitted to the Town of Clayton Attn: Radford Thomas via U.S. Mail, UPS, Federal Express, or hand delivery. Proposals will not be accepted via facsimile or electronic mail. Proposals not submitted by the specified date and time will not be considered and will be returned unopened. The submission shall include four (4) hard copies and two (2) full electronic PDF copies on separate USB flash drives along with the pricing sheet submitted in Excel format with all calculation formulas present. All submission materials should be included in a package marked “Town of Clayton AMI RFP Response” and shall be delivered: By US Mail, UPS, or FedEx: Town of Clayton, North Carolina; Attn: Jennifer Proctor; P.O. Box 879; Clayton, NC 27528. Questions regarding any element of this RFP document or the bidder response process shall be directed to: Unauthorized contact or communication of Town of Clayton officials during the RFP process is prohibited and would disqualify the vendor from further consideration.  AMI RFP Price Sheet.
  • Sam's Branch Phase II Greenway / North O'Neil Crossing: The project generally includes 1.41 total miles of trail construction, consisting of 1.34 miles of new 10-foot-wide asphalt trail construction, 270 linear feet of new 10 foot wide wooden boardwalk construction, 60 linear feet of new steel bridge construction, pedestrian culvert, roadwork, associated clearing, drainage, erosion control, and signage. Bids will be received until 2 p.m. Wednesday, Nov. 14. A pre-bid conference was held 11 a.m. Thursday, Oct. 11 at Town Hall. Each bid must be delivered in a sealed envelope, addressed to Town of Clayton Engineering Department, 111 East Second Street in Clayton, NC 27520. or mailed to P.O. Box 879 Clayton, NC 27528. Please mark the outside with "Bid for Sam's Branch Phase II Greenway / North O'Neil Crossing."


This page is updated as opportunities arise and we'll also let you know which contractors have been selected for projects!!  Please check back often!

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