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State of the Chamber, Sesquicentennial Committee, Customer Satisfaction Survey Results and Much More at Monday's Town Council Meeting

08/03/2018

We hope you will join us 6 p.m. Monday, Aug. 6 for the Clayton Town Council meeting at The Clayton Center/Town Hall, 111 East Second Street in Downtown Clayton.

You can view the full agenda packet online here, or click here to download a PDF copy. Here are the highlights:

State of the Clayton Chamber of Commerce

The Council will receive a State of the Chamber update from Dana Wooten, president and CEO of the Clayton Chamber of Commerce.

Topics will include an overview the Chamber's Impact Agenda for Economic Development; plans to brand Clayton's districts and places; a summary of the Chamber’s marketing resources and assets; "The Clayton Story;" and updates on Chamber events, such as Sip & Shop, Harvest Festival and Latin American Festival.

Town of Clayton Sesquicentennial Celebration Advisory Committee

The Town Council will consider a resolution to form a Sesquicentennial Advisory Committee to assist in the planning for the 150th Anniversary of the Town of Clayton’s founding on April 12, 1869.

As was done in 1969 to celebrate Clayton's Centennial, a committee of dedicated residents, business owners and community leaders will be selected to serve on a committee to guide the celebration of this next historic milestone. There will be a host of subcommittees incorporating numerous other interested individuals and organizations in the community.

The Town Council will also discuss the hiring a temporary event planner dedicated to helping organize the many facets of this community-wide celebration.

The Council is looking forward to numerous future public meetings to gather input and volunteers who will help to make this 150th a memorable and diverse celebration of Clayton’s history and exciting future! 

Results of Utilities & Billing Customer Satisfaction Survey

North Carolina Public Power (ElectriCities) commissioned long-time survey and data collection company GreatBlue to conduct comprehensive research on residential and commercial customers to gain a deeper understanding into their perceptions of and satisfaction with the services they provide. Public Power towns throughout the state were offered the opportunity to participate at NO cost and the Town of Clayton agreed to participate. GreatBlue conducted telephone surveys among a random sampling of Clayton’s commercial and residential customers over several weeks in April and May. 303 residential customers and 32 of our commercial customers completed the surveys. The goal was to get insight into our customers’ satisfaction with customer service personnel, awareness and importance of publicly or municipally-owned utilities, and the top expectations of the utility and meeting those expectations, among other things.

On Monday, Clayton Utilities & Billing Director Ann Game will present highlights of the results to Town Council.

Finance Department Wins Top Award for 17th-Straight Year

The Department's Comprehensive Annual Financial Report (CAFR) for last fiscal year has been awarded a "Certificate of Achievement for Excellence in Financial Reporting" by the Government Finance Officers Association of the United States (GFOA). It's the organization's top honor and the highest form of recognition in the area of governmental accounting and financial reporting. It represents a significant accomplishment by the Town and its management. The previous 16 reports won the high honor, too.

The CAFR is produced to provide the Mayor, Town Council, Town staff, residents, bondholders and the general public with useful information about the Town of Clayton's operations and financial position. We go well above and beyond the minimum accounting standards to make sure the work of our town is transparent and fully disclosed to taxpayers.

"The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management," the Association said in a statement announcing the honor.

Clayton Finance Director Robert McKie has helped Clayton take home the award for nine-straight years! 

"For me, the award is an accolade that represents a great accomplishment," said McKie, who has taken home the award for nine straight years! 

Would you like to check out this award-winning documents for yourself? Head to our Annual Reports & Budgets page.

The GFOA is a nonprofit professional association serving approximately 17,500 government finance professionals with offices in Chicago, IL, and Washington, D.C.  The purpose of the GFOA is to enhance and promote the professional management of governments for the public benefit by identifying and developing financial policies and best practices and promoting their use through education, training, facilitation of member networking, and leadership.

Public Hearing Continued from July 16: 330 W. Stallings St. (Former Site of Champion House)

The Council will resume deliberation on CommunitySmith LLC's request for a special-use permit to allow development of a duplex on 0.22 acres located on the corner of North Robertson and West Whitaker streets. The Council began hearing the matter on July 16, but voted to postpone its decision when staff discovered that an outdated site plan had been included in the Council's agenda packet. Click here for the update site plan.

The Council may also decide to reopen the public hearing for comment. If so, the public, applicant and Town staff would have an opportunity to speak about the revised site plan. All testimony from the previous meeting remains in the record and would not need to be repeated Monday.

Owned by 101 W. First Street LLC, the land is part of a 0.5 acre site that formerly held the Champion House, which was demolished in April. On July 16, the Council voted 3-2 to approve the applicant's request to rezone the 0.5 acres to Residential-6 from Residential-8.

On the southern part of the property, the developer would build two single-story houses on roughly 6,000-sq. ft. lots.

The Planning Board reviewed the special-use permit on May 29 and recommended the Council approve it, with the added condition that the developer build a sidewalk along Robertson Street.

Introduction of New and Promoted Town Employees

The Council will meet the Town's new Assistant Public Works & Utilities Director, Blake Mills. From the Electric Department, the Council will meet electric line technician Tyler Barbee and utility locating coordinator Logan Mohler. And from Public Works, the Council will meet street maintenance worker Terry Williams, property maintenance worker Travis Rose and cemetery specialist Brandon Norris.

The Council will also hear from two recently-promoted employees – inspection supervisor Robert Yarborough and building inspector Jose Perez – to learn about their new roles with the Town.

NC Governor's Highway Safety Program Grant Resolution

The North Carolina Governor's Highway Safety Program (NCGHP) is dedicated to promoting highway safety awareness to reduce the number of traffic crashes and fatalities in the state of North Carolina through the planning and execution of safety programs. The Clayton Police Department has applied for a $101,449 grant from the program to help hire and employ an additional sworn law enforcement officer, whose primary job function would be traffic enforcement.

This officer, which Clayton Police would start in October, would be responsible for enforcement of motor vehicle traffic laws, as well as investigating traffic crashes. During the 1st year if the grant, the Town of Clayton would cover 15% of the total pay and benefits for the officer and the NCGHSP would cover the remaining 85%. During the second year, the Town would cover 25% while NCGHSP covers 75% and, in the third year, the share would be 50-50. 

Economic Development Administration Financial Assistance Award Amendment

The Town of Clayton had previously been selected as the recipient of a financial assistance award from the Economic Development Administration (EDA), which falls under the U.S. Department of Commerce. The $2.6 million EDA award will be used to help construct sewer lines and accompanying infrastructure that will help to serve Johnston County's Research and Training Zone (RTZ).  Maintaining and expanding wastewater is a critical economic development issue facing Clayton and Johnston County, as well as communities across the country, as they seek to retain and attract new businesses

On Monday, the Council will consider an amendment to adjust the start time of construction related to this project, which is set to complete in 2020.

Setting Aug. 20 Public Hearing for Canady Landing: 12 houses near Intersection of Jack and Barber Mill Roads

True Line Surveying seeks major subdivision approval to develop 12 single-family houses on 8.48 acres of a 19.27-acre tract owned by the James Canady Life Estate. The land is located on Jack Road just west of the intersection of Barber Mill Road, which is south of Clayton in the Town's extraterritorial jurisdiction (ETJ.)

The site plan shows the lots situated around a single new street and cul-de-sac to be accessed from the south via Jack Road. The houses would receive water from Johnston County and use septic tanks for sewer.

The developer – listed as James Lipscomb Developer on the site plan – is seeking waivers to Town's requirements for building sidewalks and curbs/gutters along the streets because the roads would ultimately be dedicated to NCDOT, and the Town generally does not maintain sidewalks outside of Town limits. If the Council grants the sidewalk waiver, Staff recommends charging a fee-in-lieu of their construction.

On July 23, the Planning Board recommended approval of the major subdivision and waivers, with a fee-in-lieu to be charged for the unbuilt sidewalks.

Need More Info?

If you have any questions about the agenda or any other Town-related issues, please feel free to email Public Information Officer Stacy Beard or call her at 919-358-0348. You may also email Assistant Public Information Officer John Hamlin or call him at 919-480-0170.

Have a great weekend, and we hope to see you at the meeting.

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